The accounts payable function is responsible for issuing payment for all city bills. The City of McPherson is committed to the timely and accurate processing of all vendor payments.

Payments are approved by the City Commission during regularly scheduled Commission meetings every Tuesday. 

Vendor Requirements

Payments to vendors require a Vendor Registration Form to be completed and returned to the Finance Department at finance@mcpcity.com.

As required by the Internal Revenue Service (IRS), all vendors must have a current W-9 form on file with the City. The form must be filled out completely and mailed or emailed to the below contact. Failure to comply will result in backup withholding or delay of payment until the W-9 is submitted. 

A completed City of McPherson W-9 form is available upon request at finance@mcpcity.com.

Lost Check

If electing payment in the form of a check. it will be delivered via the United States Postal Service. If for some reason a City-issued check is lost or missing, a duplicate check can be issued upon request from the Finance Department. Contact the department by email or phone below. Duplicate checks will not be issued until 30 days after the original check was issued. If the vendor does not want to wait for the required 30 day reissue period, the vendor will be required to pay to the City any stop payment charges incurred. After the 30 days has passes, contact the Finance Department to start the process of reissuing the check. The new check must be picked up in person at City Hall and we ask that the vendor bring photo ID for pick up.

City of McPherson
Accounts Payable
PO Box 1008
McPherson, KS 67460

finance@mcpcity.com
(620)-245-2535