2. 

4. McPherson City Event Approval Form

6. The form must be submitted 21 days prior to event. (Please read all the terms and conditions at the bottom before submitting).

8. Event information

10. Event name *
11. Location of Event *
13. Event start date *
    Event start date
14. Event end date*
    Event end date
16. Event start time*
17. Event setup time *
19. Event end time *
20. Event teardown end time*
22. Expected attendance *
23. Previous event attendance (if applicable)
24. Number of staff/volunteers
26. Please provide a detailed explanation of the event. *

30. Event coordinator

32. Applicant/Organization name *
33. Event coordinator*
35. Street Address*
36. City *
37. State*
39. Phone number *
40. Email address*
42. On-call coordinator (during the event) *
43. Phone number *
45. Alternate contact*
46. Phone number *

50. Event location

52. Please check if you will be using one or more of the following City Parks or Buildings (*fees/scheduling may be required for shelters, etc.)

    1. Challenger Park
    2. Community Building* (620-245-2576)
    3. Countryside Park
    4. Hess Park
    5. Homeside Park
    6. Lakeside Cabin* (620-245-2565)
    7. Lakeside Park Bandshell* (620-245-2565)
    8. Lakeside Park* (620-245-2565)
    9. Linnea Square* (620-245-2565)

    1. Memorial Park
    2. Oak Grove Park* (620-245-2565)
    3. Downtown Plaza
    4. Sunflower Triangle
    5. Swan Court
    6. Sycamore Trails Park
    7. Wall Park* (620-245-2565)
    8. Wickersham Park
    9. Other
54. Online Shelter Rental Reservation Request
    Click here
56. Shelter reserved? If you have made reservations shelter accommodations, please make those selections below

    1. Wall Park North
    2. Wall Park Middle
    3. Wall Park South
    4. Lakeside #1
    5. Lakeside #2
    6. Lakeside #3

    1. Lakeside #4
    2. Lakeside #5
    3. Lakeside #6
    4. Oak Grove Park
    5. Linnea Park

60. Special considerations

62. Will there be restrictions on parking? *

    1. Yes
    2. No
63. Will this event include food or retail sales? *

    1. Yes
    2. No
64. Will the event include alcohol or alcohol sales (If Yes, a special event alcohol permit is required).

    1. Yes
    2. No
66. If the event includes alcohol, you must complete the attached Special Event Alcohol Permit Application and email to katiek@mcpcity.com immediately following this event request application.

    Special Event Alcohol Permit Application

68. Will the event affect residents or businesses in the area? *

    You are responsible for contacting and informing them on the matter. 

    1. Yes
    2. No
69. Will the event include a park or trail? *

    1. Yes
    2. No
71. Will the event include a parade or race?

    1. Yes
    2. No
72. Will the event be using any benches, structures or stages? *

    1. Yes
    2. No
74. How many 10-foot benches will you need?

    Please note, you are responsible for the transportation of the benches to and fromyour event. Benches can be picked up and returned Monday through Fridaybetween 7:00 a.m. And 3:00 p.m. The Park Department is closed on Weekends andHolidays. Benches are to be returned to the Park Department complex with 3Business days of your event. Benches are not to be left outside of the ParkDepartment gates. If the benches are not returned within 3 business days and/or aredamaged forfeiture of your $150.00 deposit will occur.

75. How many 5-foot benches will you need?

    Please note, you are responsible for the transportation of the benches to and fromyour event. Benches can be picked up and returned Monday through Fridaybetween 7:00 a.m. And 3:00 p.m. The Park Department is closed on Weekends andHolidays. Benches are to be returned to the Park Department complex with 3Business days of your event. Benches are not to be left outside of the ParkDepartment gates. If the benches are not returned within 3 business days and/or aredamaged forfeiture of your $150.00 deposit will occur.

77. Will the event use/canopies?

    1. Yes
    2. No
78. Will the event include open fires? *

    1. Yes
    2. No
79. Will the event use fireworks? *

    1. Yes
    2. No

83. Street closures

85. Will the event require street closures? *

    1. Yes
    2. No
87. Please list the streets/blocks you are requesting to close.
89. Have you contacted the residents/businesses affected by street closures? *

    1. Yes
    2. No
91. Please list everyone you have contacted
93. Did you experience any issues with any you contacted? *

    1. Yes
    2. No
95. Please explain the issue from the above question

99. Race routes

101. 5K race routes*

     There are five different routes that are allowed by the City for 5K races. These are the only routes that will be accepted. Please choose one of the following routes that work best for your event. Note: If you plan to use paint or mark routes for runs/walks/bike rides on City streets, it must be water-soluble material. 

     1. Hospital 5K
     2. Opera House 5K
     3. Water Park 5K

     1. YMCA 5K
     2. High School 5K
     3. N/A

105. Terms & Conditions

107. • Trash Removal: The applicant is responsible for ensuring that all trash, recycling, and other debris are placed in appropriate refuse containers during and after the event. McPherson Park Department will NOT place additional trash receptacles in the park.  Groups are required to contract with McPherson Area Solid Waste Utility for poly carts and solid waste haulers.  Contact MASWU at 620.241.6559.  

     • The site is permitted as is.  Groups are responsible for the cleanup of the site, including trash. If your event needs support from Public Lands and Facilities. Additional fees could be required and billed per hour (minimum 4 hrs.).

     • The person(s) or organization(s) shall be responsible for any damages occurring in connection with/or in consequence of such use.

     • The person(s) or organization(s) shall be responsible for the behavior of the person(s) attending and shall be responsible for all necessary expenses.

     • Parking or driving on fields or courts is not permitted.

     • Any violations of the above-mentioned rules may result in immediate revocation of permit and/or refusal to consider future requests for permits.

     • The City of McPherson will bill race organizers, police officers' overtime rate plus fringe benefits for each additional officer required as a result of a run/walk held within the city.  If no additional officers are required above normal shift levels no charges will be assessed. 

109. Signature

     I, the undersigned, certify that the statements and information above are true, accurate, and complete to the best of my knowledge and belief. 

111. Signature*
112. Date Signed*
     Date Signed
114. File upload (if applicable)

     If there are any event flyers, maps or other special considerations, please attach those documents. 

Leave This Blank:


120. 1. Receive an email copy of this form.
121. Email address

     This field is not part of the form submission.

122. Submit

* indicates a required field